Personal Assistant: Strategic Management and Operational Support

About this role

Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to a senior manager(s).

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.
• Knowledge of the following: General Support
• Financial Support
• Record keeping
• Relevant policies and procedures. Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint)
• Communication skills (written and verbal)
• Good interpersonal anddecision-making skills
• Planning and Organising
• Ability to work independently and as part of a team.
• R 338 106 – R 398 277 per annum (Salary level 7)
• Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Provide a secretarial/ receptionist support service to the manager
• Render administrative support services
• Provide support to the manager regarding meetings
• Support the manager with the administration of the manager’s budget
• Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application therof is understood properly.
• None.
• Remuneration R 338 106 – R 398 277 per annum (Salary level 7)
• Notes Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting.

Responsibilities

• Provide a secretarial/ receptionist support service to the manager
• Render administrative support services
• Provide support to the manager regarding meetings
• Support the manager with the administration of the manager’s budget
• Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application therof is understood properly.