Personal Assistant: Transport Regulations

About this role

The Western Cape Mobility Department has an employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or a relevant higher tertiary qualification; a minimum of 3-years of experience in rendering a support service to management/senior management.
• Knowledge of the following: Relevant legislation/policies/prescripts and procedures. Office Administration, Database Management, Information and Records Management, Procurement processes, Basic financial administration
• Understand the functioning, systems and processes of government. General information support systems such as BAS and MYTRACK.
• Skills in the following: Language; computer literacy, sound organizational skills, and good people. Written Communication
• Client Liaison and Networking
• Report Writing
• Research
• Problem Solving
• Good telephone etiquette
• High level of reliability
• Ability to communicate well with people at different levels and from different backgrounds
• Ability to act with tact and discretion
• Ability to do research and analyse documents and situations
• Good grooming and presentation; self-management and motivation.
• R 338 106 - R 398 277 per annum (Salary level 7)
• Note on remuneration: In addition, service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc.) are funded or co-funded in terms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Provides a secretarial/receptionist support service to the Chief Director
• Renders administrative support services. Provides support to Chief Director regarding meetings
• Supports the Chief Director with the administration of the Chief Director’s budget
• Studies the relevant public service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly.
• None.
• Remuneration R 338 106 - R 398 277 per annum (Salary level 7)
• Notes Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting.

Responsibilities

• Provides a secretarial/receptionist support service to the Chief Director
• Renders administrative support services. Provides support to Chief Director regarding meetings
• Supports the Chief Director with the administration of the Chief Director’s budget
• Studies the relevant public service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly.