Supply Chain Management Clerk: Quotation Administration (2 Posts available in Cape Town)

About this role

The Department of Social Development, Western Cape Government has an opportunity for a competent individual to render supply chain management (SCM) clerical services.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• Knowledge of the following: Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics
• Basic knowledge and understanding of the legislative framework governing the Public Service
• Basic knowledge of work procedures in terms of the working environment). Skills needed: Computer literacy in MS Office Package (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Communication skills (written and verbal)
• Planning and organising
• Interpersonal relations.
• R 237 453- R 279 708 per annum (Salary Level 5)
• Note on remuneration in addition Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded interms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Render demand and acquisition clerical support: Update and maintain a supplier (including contractors) database
• Register suppliers on LOGIS or similar system
• Request and receive quotations
• Capture specification on the electronic purchasing system
• Place orders
• Issue and receive bid documents
• Provide secretariat or logistical support during the bid consideration and contracts conclusion process
• Compile draft documents as required. Render a logistical support service : Place orders for goods
• Receive and verify goods from suppliers
• Capture goods in registers databases
• Receive request for goods from end users
• Issue goods to end users
• Maintain goods register
• Update and maintain register and suppliers. Maintain records and information management in : Control the safekeeping of records and information within the division, in compliance with records management prescripts
• Adhere to the implementation of a subdirectorate operations management system for knowledge management and organisational learning in the subdirectorate
• Provide input into the directorate’s information management systems and databases.
• None.
• Remuneration R 237 453- R 279 708 per annum (Salary Level 5)
• Notes Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting.

Responsibilities

• Render demand and acquisition clerical support: Update and maintain a supplier (including contractors) database
• Register suppliers on LOGIS or similar system
• Request and receive quotations
• Capture specification on the electronic purchasing system
• Place orders
• Issue and receive bid documents
• Provide secretariat or logistical support during the bid consideration and contracts conclusion process
• Compile draft documents as required. Render a logistical support service : Place orders for goods
• Receive and verify goods from suppliers
• Capture goods in registers databases
• Receive request for goods from end users
• Issue goods to end users
• Maintain goods register
• Update and maintain register and suppliers. Maintain records and information management in : Control the safekeeping of records and information within the division, in compliance with records management prescripts
• Adhere to the implementation of a subdirectorate operations management system for knowledge management and organisational learning in the subdirectorate
• Provide input into the directorate’s information management systems and databases.