Office Administrator Grade II
Retail
Minimum Requirements
- A recognised NQF level 6 qualification by SAQA in Office Management and Technology/ Secretariat/ Management Assistant/ Public Management/ Administration/ Business Management with 2 years’ experience in rendering support service to senior management.
- Knowledge and Skills: Computer Literature Certificate.
- Administration Skills Certificate.
- Record Keeping.
- Communication Skills.
- Excellent written and verbal abilities.
- Ability communicates with all cultures at all levels.
- Have a positive open, friendly disposition in all communications.
- Confidence, confidentiality and reliability is essential.
- Computer Literacy.
- of Corel and Microsoft, in order to communicate computer-wise in any given situation.
- Ability to use the internet.
- E-mail (electronic diaries, scheduling of meetings).
- Administrative Abilities.
- Successful handling of documents and correspondents.
- Successful coordination of the office.
- Client satisfaction, both internal and external.
Responsibilities
- Provide a support services to the Chief Director
- Answer and record telephone/facsimile/email activity on behalf of the Chief Director as well as screen calls
- Record and deal with queries from public and personnel in the department; create a database of clients with respect to contact information, line of business and other information.
- Attend to documentation (filing, tracking, update and disposal thereof)
- Receive documentation, acknowledge receipt, apply file number/ allocation, record data into computer system, file appropriately
- Perform document tracking for all documentation
- Keep record of incoming and outgoing documents.
- Perform general office administration
- Sent and receive faxes, email receive and dispatch items and do photocopying; obtain relevant quotes and order supplies
- Type letters, agendas, minutes and other correspondences as necessary.
- Assist in organising meeting, workshops, seminars and conferences.
- Prepare for meetings (arrange venues, refreshments, equipment’s copy relevant literature
- Buy refreshments supplies for the office.
- Chief User Clerk
- Complete and sign VAS 2 forms
- Order stationery, equipment and furniture for the office
- Monitor office orders.
